Privacy Policy

Last Updated: April 21, 2026

The International Conference of Residual Stresses (ICRS) is committed to protecting your privacy and processing your personal data in a transparent and secure manner. This Privacy Policy explains how we collect, use, and safeguard your information in accordance with the General Data Protection Regulation (GDPR).

1. Information We Collect

We may collect personal information that you provide directly to us through our website, including when you:

• Register for a conference or event.
• Submit an abstract or technical paper.
• Subscribe to our newsletter or mailing list.
• Contact us with inquiries.

This information may include your name, email address, institutional affiliation, professional title, and payment information (processed securely through third-party providers).

2. Legal Basis for Processing

We process your personal data based on the following legal grounds:

• Performance of a Contract: To manage your conference registration and participation.
• Consent: When you subscribe to our marketing communications.
• Legitimate Interests: To improve our services and communicate important updates regarding the field of residual stresses.

3. How We Use Your Information

Your data is used specifically for:

• Processing registrations and sending confirmation details.
• Facilitating peer review and publication of submitted research.
• Organizing conference logistics and catering.
• Sending periodic updates about ICRS activities and upcoming symposia.

4. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Historically significant data (such as award recipient names) may be kept in our archives indefinitely.

5. Your Rights

Under the GDPR, you have the following rights regarding your personal data:

• Access: Request a copy of the data we hold about you.
• Rectification: Request correction of inaccurate data.
• Erasure: Request deletion of your data (the "right to be forgotten").
• Restriction: Request that we limit how we process your data.
• Portability: Request transfer of your data to another organization.
• Objection: Object to processing based on legitimate interests or direct marketing.

6. Third-Party Sharing

We do not sell your personal data. We may share information with trusted service providers who assist us in operating our website and conducting the conference (e.g., payment processors, abstract management systems), provided they agree to keep this information confidential and compliant with GDPR.

7. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your data protection rights, please contact the ICRS Secretariat at:

Email: privacy@icrs-website.org